Form DIR-3 KYC for Directors
Purpose of the Form DIR-3 KYC
Form DIR-3 KYC is a mandatory compliance requirement for directors of companies, aimed at ensuring accurate and updated information on the Director Identification Number (DIN) holders. Directors must inform all the companies in which they hold directorships about their DIN within 30 days of receipt of the DIN approval. Companies, in turn, need to communicate the DIN details of their directors to the Registrar in Form DIR-3C within 15 days of receiving the intimation.
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Form DIR-3 KYC for Directors
Who is Required to Submit Form DIR-3 KYC?
Directors must submit Form DIR-3 KYC if:
- Their DIN was assigned on or before March 31, 2018.
- Their DIN is in an approved status.
- Disqualified directors are also required to file this form.
eForm DIR-3 KYC at a Glance
- First-time Filers:
- Updating Information:
- DIN holders filing their KYC details for the first time must use eForm DIR-3 KYC. The DIR-3 KYC web service is not available for first-time filers.
- DIN holders wishing to update any KYC details must do so using eForm DIR-3 KYC.
Form DIR-3 KYC Web
- Returning Filers:
- DIN holders who have previously submitted eForm DIR-3 KYC and do not need to update any details can perform their annual KYC using the DIR-3 KYC web service. This service verifies previously submitted data.
Applicable Fee for Form DIR-3 KYC
- On-Time Filing:
- Late Filing:
- No fee is required if Form DIR-3 KYC is filed within the due date.
- If filed after the due date, a fee of ₹5,000 is applicable for DIN status ‘Deactivated due to non-filing of DIR-3 KYC’.
Due Date for Filing DIR-3 KYC Form
eForm
- DIR-3 KYC
- DIR-3 KYC Web
Purpose
- KYC of Directors
- KYC of Directors
Timeline
- Annual Compliance
- Annual Compliance
Last Date to File
- 30th Sept 2022
- 30th Sept 2022
Remark
- For DIN holders as of 31st March 2022 who haven't filed or had changes.
- For those who previously filed DIR-3 KYC with no changes.
Documents Required to File DIR-3 KYC Form
- Nationality Details
- Citizenship Information: Gender, date of birth, etc.
- Permanent Account Number (PAN)
- Passport: Mandatory for foreign nationals.
- Driving License
- Aadhaar Card
- Personal Mobile and Email ID
- Proof of Residential Address
- Voter’s Identity Card
Additional requirements include:
- Digital Signature:
- Professional Attestation:
- Declaration:
- According to Section 115 of the Companies Act 2013, a special notice must be issued to initiate the removal process.
- Once removed, the director in question is not eligible for reappointment to the board.
- This special notice must be sent to the director in question at least 14 days before the resolution for their removal is voted on, ensuring they have adequate time to prepare a response.
Process to File DIR-3 KYC Form
1. Download the Form
- Obtain Form DIR-3 KYC from the MCA’s website.
2. Fill in DIN Details
- Enter the DIN in the form if the status is ‘Approved’.
- Reactivate DIN if deactivated due to non-submission by filling out the form and paying the late filing fees.
3. Complete the Form
- Name and Credentials:
- Nationality:
- Age Declaration:
- Address:
- Enter the name as per the PAN card. Ensure no acronyms or short forms.
- State nationality as per passport.
- Enter DOB in DD/MM/YYYY format.
- Provide permanent and current residential addresses.
4. PAN Verification
- Enter PAN and click ‘Verify income-tax PAN’. Ensure the PAN matches the DSC details.
5. Update Contact Details and Verify OTP
- Provide and verify contact details (phone and email) using OTP.
6. Attested Attachments
- Attach and upload required documents, signed digitally.
7. Authentication of e-Form
- Validate the e-Form with the digital signature of a Chartered Accountant, Cost Accountant, or Company Secretary.
8. SRN Generation
- After successful submission, an SRN is generated for future MCA correspondence.
9. Email Communication
- Receive an acknowledgment email confirming the receipt of Form DIR-3 KYC.
Things to Keep in Mind While Filing e-Form DIR-3 KYC
- Ensure accurate contact details are provided and verified using OTP.
- Use a digital signature for form submission.
- Obtain certification from a practicing professional.
Procedure to File Form DIR-3 KYC WEB
1. Login to MCA Portal
- Access the MCA portal using valid credentials.
2. Select DIR-3 KYC Web
- From the MCA services, choose DIR-3 KYC Web option.
3. Verify Preloaded Details
- Check preloaded DIN details, provide mobile number and email ID, and verify using OTP.
4. Submit and Generate SRN
- Submit the form and generate a zero-rupee challan and SRN if filed before the due date.